Terms And Conditions

Important Advisory to Employers, HR Teams & Recruitment Agencies

At K Utility Solution Pvt. Ltd., we believe that trust, integrity, professionalism, and confidentiality are essential to successful working relationships. Our company has offered employment, training and internship opportunities to individuals across different roles.

Like many organizations, we have encountered challenges and concerns involving confidential company information, sudden departures, incomplete handovers and the accuracy of certain employment-related representations. Such concerns should not be treated as proven misconduct by any particular individual without appropriate review.

We encourage any employer, recruiter or authorized background verification agency to independently verify a candidate’s employment or internship claims with our authorized team before finalizing a hiring decision. Our objective is accurate verification and responsible recruitment—not to prevent genuine former colleagues or interns from pursuing future opportunities.

Our message: What we have experienced, we sincerely hope your organization never has to experience. Please verify the facts directly with us.

When Should You Contact Us?

Contact our verification team when a candidate states that they are currently working, previously worked, trained or completed an internship at K Utility Solution Pvt. Ltd., or presents a document that appears to have been issued in our name.

What We Can Verify

• Employment or internship association, where supported by company records
• Recorded joining and leaving dates, role, designation and department
• Authenticity of experience letters, internship certificates, appointment or relieving letters
• Recorded resignation or termination status and completion of documented exit / handover formalities, where lawful and appropriate to disclose
• Correction of inaccurate employment records and verification of other relevant documented facts, subject to authorization and applicable law

Please do not rely only on the candidate’s résumé, professional profile, reference or a document bearing our name or logo. Equally, an unverified claim should not be treated as proof of wrongdoing.

How to Request Verification

1. Obtain the candidate’s authorization where required and collect their full name, claimed designation and claimed work period.
2. Email the details from your organization’s official business address to the verification contacts below.
3. Attach only the specific employment document you need verified, if applicable. Avoid unnecessary personal or sensitive data.
4. Our authorized team will review available records, authenticate the request and provide a response where appropriate.
5. If an email, certificate or reply seems suspicious, independently cross-check the contact information on kutility.com.

Official Verification Contacts

Please confirm that the listed email addresses are monitored by currently authorized representatives before publishing this page.

Our Commitment to Fairness and Confidentiality

We will assess verification requests on the basis of available company records and respond only through authorized channels. Requests may be restricted or declined when identities or permissions cannot be validated, the information is unavailable, or disclosure would be inappropriate or unlawful. We do not publish lists of former employees or make automatic judgments about a person’s suitability for employment.

Before You Trust a Claim, Verify the Facts.

Disclaimer: This page provides a process for verifying employment-related claims. It does not accuse any identified or unidentified former employee, intern or applicant of wrongdoing, and does not guarantee a response or any particular hiring outcome.

Employee Verification Policy

COMPANY RULES, REGULATIONS & EMPLOYMENT VERIFICATION GUIDELINES

Effective date: 22 October 2026

1. Purpose & Scope

K Utility Solution Pvt. Ltd. is committed to accurate employee and internship records, transparency, integrity, confidentiality and responsible disclosure. This policy sets out how the company handles verification of claimed employment, internships, professional experience and company-issued documents. It applies to current and former personnel, applicants and third parties seeking verification.

2. Employment Claims & Document Authenticity

No person is authorized to fabricate, change or misrepresent an employment relationship, job title, project, work period or professional credential in the company’s name. Appointment letters, experience certificates, internship certificates, salary slips and relieving letters should be authenticated through authorized company records, rather than accepted solely because they show the company name or logo.

• Use of the company name, logo, letterhead or communication accounts to create misleading records is prohibited.
• Suspected impersonation or falsified company documents can be reported to the authorized verification team.
• A mismatch or missing record must be investigated fairly; it is not automatic proof of fraud.

3. Official Verification Procedure

• Collect the candidate’s name, claimed role, claimed employment / internship dates and reason for verification.
• Confirm that the request comes from an identifiable employer, recruiter or authorized agency, and obtain candidate consent where required.
• Request relevant supporting documents only when necessary.
• Review available official records and clarify inconsistencies where appropriate.
• Issue a response only through an authorized HR or designated company representative.

4. Employment & Exit-Status Verification

Where supported by records and legally permitted, the company may confirm whether a person was employed or engaged as an intern, relevant dates and designation, whether an experience or relieving letter was issued, and recorded resignation, termination and handover status. Reasons for departure, disciplinary matters, customer records and other sensitive material will not be disclosed merely because a requester asks. Any such disclosure must have an appropriate lawful basis, be necessary and be based on verified records.

5. Company Rules & Regulations

5.1 Honesty and Integrity

All personnel must give accurate information about qualifications, skills, employment history, projects and responsibilities.

5.2 Genuine Employment Documents

Creating, altering, sharing or using forged employment documents, including experience certificates, appointment letters, salary slips and relieving letters, is prohibited.

5.3 Authorized Use of Company Identity

Company names, logos, accounts, letterheads and official communications must be used only for lawful, authorized business purposes.

5.4 Confidentiality and Data Security

Employees and interns must protect customer information, credentials, company records and confidential business data, and must complete authorized access revocation and information handover requirements when leaving.

5.5 Professional Conduct

Personnel must behave professionally, communicate respectfully, follow lawful workplace instructions and protect legitimate company interests.

5.6 Accurate Employment Records

Material errors in employment records should be reported promptly through authorized channels.

5.7 Reporting Misconduct

Suspected document misuse, impersonation, unauthorized handling of information or misuse of company identity should be reported through official channels for proper review.

6. Review of Suspected Misconduct or Fraud

The company may review records, preserve evidence, seek clarification, correct errors, follow applicable disciplinary processes and pursue legally available remedies where justified. Allegations will not automatically be treated as established facts, and relevant legal and employment procedures must be followed.

7. Authorized Employment Confirmation

Only designated HR personnel or company representatives may issue official confirmations or authenticate company-issued employment and internship documents. Other staff, contractors or third parties must not present themselves as official verification officers without authorization.

8. Privacy and Data Protection

Verification requests will be handled using appropriate access controls and data minimization. The company will seek relevant information only, verify the identity and authority of the requester, apply appropriate legal requirements and disclose only information it may lawfully share. Requests may be declined or limited when documentation, authorization or records are insufficient.

9. Disclaimer

The company cannot guarantee authenticity based only on appearance, branding or possession of a document. Confirmations are limited to facts reasonably established through authorized records. This policy is not a public allegation of wrongdoing by any identified person.

10. Policy Updates

The company may revise this policy when operational requirements or applicable law change. Refer to the most recent company-approved version.

11. Contact Us

K Utility Solution Pvt. Ltd.
HR / verification: dipali@kutility.com
General information: info@kutility.com
Website: https://kutility.com/

Publication note: Confirm contact ownership and obtain appropriate HR/legal review of the final published policy and proposed disclosure practices.