Terms And Conditions

Employee Verification Policy

Company Rules, Regulations & Employment Verification Guidelines

Effective Date: 22 October 2026

1. Purpose of Employee Verification

Our company is committed to maintaining transparency, integrity, and trust in all employment-related matters. We verify employee information, professional experience, employment history, and other relevant credentials to protect our company’s reputation and ensure that all employment claims are genuine.

This policy applies to current employees, former employees, candidates, recruiters, clients, and third parties requesting employment verification.

2. Important Notice Regarding Fake Experience

Our company does not authorize any individual to falsely claim employment, work experience, job titles, projects, or professional credentials in our company’s name.

• Any person claiming to have worked for our company without genuine employment records should not be considered an authorized employee or representative.
• Do not accept fake experience certificates, forged appointment letters, fabricated salary slips, or other misleading employment documents issued in our company’s name.
• No individual may use our company name, logo, letterhead, or other official materials to create or promote false employment credentials.
• Any suspected misuse of our company name or employment documents should be reported to our official HR or company information email address.
• All employment claims are subject to verification through authorized company records.

Important: Possessing an experience certificate or other employment document does not, by itself, establish that the document is genuine.

3. Official Employee Verification Procedure

To verify whether a person is or was employed by our company, follow the official procedure below.

Step 1: Obtain the employee’s details

Request the person’s full name, claimed designation, employment period, and other relevant details required for verification.

Step 2: Contact the authorized company representative

Send the verification request to our official HR department or company information email address.

Step 3: Submit supporting documents, if required

The company may request relevant documents or the employee’s consent where appropriate and lawful.

Step 4: Wait for official confirmation

Only a response from an authorized company representative should be treated as official confirmation of employment.

Step 5: Verify the response

If you have any doubts about a certificate, email, or employment claim, contact the company independently using the contact details published on its official website.

4. Employment Verification Contact

For employee verification, experience certificate confirmation, or suspected fraudulent employment claims, please contact:

• HR / Verification Email: dipali@kutility.com
• Company Information Email: info@kutility.com
• Official Website: https://kutility.com/

Please replace these example details with your company’s actual, authorized contact information before publishing this page.

We recommend including the employee’s name, claimed designation, employment dates, and a copy of the relevant document only when necessary. Avoid sending unnecessary sensitive personal information.

5. Company Rules and Regulations

All employees and individuals representing our company must comply with the following rules.

5.1 Honesty and Integrity

Employees must provide accurate information about their qualifications, work history, skills, and professional responsibilities.

5.2 Genuine Employment Documents

Employees must not create, alter, distribute, or use forged employment documents, including experience certificates, appointment letters, salary slips, or relieving letters.

5.3 Authorized Use of Company Identity

The company name, logo, email accounts, letterhead, and official documents must not be used for unauthorized purposes or misleading employment claims.

5.4 Confidentiality

Employees must protect confidential business information, customer information, employee records, and company documents in accordance with company policies and applicable law.

5.5 Professional Conduct

Employees must communicate respectfully, act professionally, comply with lawful instructions, and avoid conduct that may harm colleagues, customers, or the company’s legitimate interests.

5.6 Accurate Employment Records

Employees must promptly report material errors in their employment records and provide accurate information when reasonably requested for legitimate verification purposes.

5.7 Reporting Misconduct

Employees and third parties are encouraged to report suspected fraud, impersonation, forged documents, or unauthorized use of the company’s identity through the official company contact channels.

6. Action in Cases of Suspected Fraud

When suspected fake employment claims or forged documents are reported, the company may:

1. Review relevant employment records and supporting evidence.
2. Request clarification or additional information from the concerned parties.
3. Correct inaccurate records and notify relevant parties where appropriate.
4. Take proportionate disciplinary or legal action where justified and permitted by applicable law.
5. Refer suspected unlawful conduct to the appropriate authorities when warranted.

No allegation will automatically be treated as proven. The company will assess available evidence and follow applicable law and relevant employment procedures before taking action.

7. No Unauthorized Employment Confirmation

Only authorized HR personnel or other officially designated company representatives may issue employment verification responses, experience certificates, employment letters, or similar confirmations.

Employees, contractors, or third parties must not represent themselves as authorized verification officers unless the company has formally authorized them to do so.

8. Privacy and Data Protection

Employment verification requests will be handled responsibly. The company will seek only relevant information, restrict access to authorized personnel, and disclose employment information only where appropriate, authorized, and permitted by applicable law.

Verification requests may be declined or limited where the request cannot be authenticated, the information is unavailable, or disclosure would be inappropriate or unlawful.

9. Disclaimer

This policy is intended to help prevent fraudulent employment claims and establish a reliable employee verification process. The company does not guarantee the authenticity of documents solely because they display its name or branding.

The company is responsible for confirming only those facts that can be reasonably established from its official records and authorized sources.

10. Policy Updates

The company may update this policy when required to reflect operational changes, security requirements, or applicable legal obligations. The latest published version on the official company website should be consulted.

11. Contact Us

For employee verification, suspected fake experience certificates, employment record corrections, or questions about this policy, contact our authorized HR or company information department.

Company Name: KUtility
HR Email: dipali@kutility.com
Information Email: info@kutility.com
Website: https://kutility.com/

Our commitment: We support genuine professional experience, transparent employment practices, and the responsible use of our company’s identity.